Bid Team Administrator (CH376) Egham, England
| Salary: | GBP25000 - GBP28000 per annum |
Bid Team Administrator, Egham - £25K - £28K
Reporting to: Bid Team Manager
08.30 – 17.30 Monday to Friday
The Bid Team plays a key role within the organisation providing administrative support to the sales team, service division, project and design teams. The team is solely responsible for the management, coordination and production of high quality proposal documents in support of sales quotations and provides an essential administrative support function for Commercial Managers and Service Account Managers.
To produce detailed tender documents for projects and service teams, respond to RFQs, RFIs, PQQs and manage all sales handovers. Ensure all documentation entered, reviewed and updated via CRM.
Key tasks:
- Management and production of proposal documents, prequalification questionnaires and post tender presentations
- Interpreting data to create innovative graphics and charts
- Prepare reporting and presentations: financial; client accounts & activity
- Generate basic quotations
- Assist and support with sales handovers
- Client and supplier liaison as and when required
- Manage incoming enquiries
- CRM management
- Office administration support: incoming calls, inbox management, stationery, greeting visitors (arrange meeting rooms, lunches etc)
Essential Skills:
- A critical eye and attention to detail
- Methodical
- Proactive
- Good spoken and written communication skills
- Logical and problem-solving ability
- Able to manage multiple conflicting deadlines
- Able to manage own workload with minimal supervision
- Demonstrable experience in the Adobe Creative Suite: InDesign, Illustrator and Photoshop
- Proficient in Microsoft Office: Word, Excel, PowerPoint & Publisher