Receptionist / Administration Assistant (879093) Nottingham, England
Salary: | GBP21000 - GBP21000 per annum |
Receptionist/Administration Assistant
Nottingham
£21,000
Permanent – Full Time (Mon-Fri 8:30am-5pm)
Major Commercial are currently recruiting for our client, who are a specialist in their niche field. Our client offer a fabulous working location, with lots of parking and additional benefits.
We are looking for a Receptionist / Administration Assistant, to play an integral part in the Admin team supporting all administration tasks.
Key Responsibilities
Reception:
- Greeting and signing in visitors, offering refreshments and announcing visitors.
- Answering internal and external calls, transferring calls, taking and passing on messages.
- Receiving goods and logging deliveries.
- Booking meeting and WebEx rooms, ensuring rooms are set up, fully stocked and ready for use.
- Arranging refreshments and lunches for meetings where necessary.
- Booking taxis as required.
Administration:
- Management of the Admin inbox.
- Collecting and distributing mail.
- Issuing keys and updating key register.
- Purchasing goods, including office supplies and weekly food and drinks order.
- Administration of the tram to work and cycle to work schemes.
- Managing the booking process of company vehicles, including driving license checks.
- Arranging annual and interim service checks for all offices, including fire extinguishers, air conditioning, PAT testing, electrical testing.
- Checking energy rates for the renewal process.
- Booking first aid training and other external training as required.
- Updating trackers including service agreement, contract renewals, travel and post loggers.
- Allocating petty cash and currency, including cash receipts.
- Preparing and sending out MASTA evaluations when required.
- Point of contact for staff, answering ad-hoc questions and queries.
- General ad-hoc administration tasks, supporting the Admin team and the business as required.
- Supporting Heath & Safety admin tasks as required.
Skills & Experience
- Excellent communication skills and a professional telephone manner.
- Personable, positive, enthusiastic and confident
- Excellent organisational and multitasking skills.
- Flexible and adaptable.
- Proactive and able to apply own initiative when required.
- Previous reception and administration experience would be advantageous.
- IT Skills including MS Outlook, Word, Excel and Teams.
Our client is looking to appoint asap, and will hold a 1 stage interview, please contact Zoe Bellenger for further information or to apply.