This position is no longer open for applications

We are looking for a proactive and customer-focused professional to support the daily operations of our office. This role combines reception, office administration, employee support, and coordination of workplace services to ensure an efficient and welcoming office environment.

Main duties will include:

• Manage the reception area and serve as the first point of contact for visitors.
• Coordinate visitor support, including check-in, badges, catering, and transportation.
• Oversee office access control and correspondence flow.
• Manage office supplies and support day-to-day administrative operations.
• Coordinate with security, facilities, cleaning services, and other internal teams.
• Provide administrative support to employees, teams, and company events.
• Support document management processes, including invoices, expenses, and electronic records.
• Ensure the accuracy, confidentiality, and security of company information.

Requirements:

• Bachelor's degree.
• At least 1 year of experience in an administrative, office management, or reception role.
• Fluent English (C1 level).
• Strong MS Office skills.
• Excellent organizational skills with strong attention to detail.
• Ability to prioritize tasks, manage multiple responsibilities, and work independently.
• Strong communication and interpersonal skills in an international environment.
• Professional, discreet, and solution-oriented approach to handling sensitive situations.
• Experience with administrative systems, document management, and online research is an advantage.

Benefits:

• Stable employment in a global organization
• Development opportunities within global structures
• Collaborative and growth-oriented team environment
• Additional benefits (medical care, insurance)

To apply for this offer, please follow the "Apply now" button. The salary rates presented here are monthly gross and are based on Grafton Recruitment's research into salary trends. The final salary offered upon hiring will depend on how closely the candidate meets the requirements set out in the job offer. Job offers by Grafton Recruitment are not commercial offers within the meaning of the Polish Civil Code(Articles 66 and 71 CC). We kindly inform you, that we will process all applications with full discretion and contact selected candidates.

Grafton Recruitment Sp.z o.o. is registered on position 20329 in the National Recruitment Agencies Register.

For more related job opportunities visit http://pl.grafton.com/en/job-search