Executive Secretary / P.A
Location: Old Admiralty Building, London, Greater London, SW1A 2AY (Hybrid)

• Pay rate: £16.31 per hour
• Contract length: 6 months
• Working pattern: Monday to Friday, hybrid working (typically 2-3 days per week in the office)
• Interview format: Microsoft Teams
• Security clearance: Basic DBS required (Costs covered by the hiring process)

If you’re someone who thrives on structure, discretion and making busy diaries run smoothly, this is a fantastic opportunity to support two Deputy Directors in a friendly, collaborative team. You’ll be supporting a high-profile and sensitive area of Government work-helping ensure priorities are ready, meetings are well organised, and decisions can move forward.

What you'll be doing:
• Manage and organise complex diary schedules for two Deputy Directors, including inbox management and ensuring effective meeting coverage
• Coordinate meetings and events end-to-end: booking rooms, creating agendas, and distributing updates
• Take and circulate minutes from senior management meetings
• Arrange travel (UK and overseas when required), ensuring cost effectiveness and compliance with policy
• Process Deputy Directors’ expenses and support the Business Manager with Directorate budget responsibilities
• Provide administrative support across the Directorate-working with other PAs and colleagues across teams including comms, planning, recruitment and IT
• Support cross-directorate collaboration with offices, teams, PAs and Private Secretaries to keep priorities aligned
• Maintain accurate HR and finance records and support internal communications (e.g., notes, huddles and events)
• Step in to support broader Directorate programme activity, including business planning and covering for other PAs when needed

What you'll bring:
• Proven experience in a PA/Executive Assistant role supporting senior stakeholders
• Strong written and verbal communication-able to tailor messages for different audiences
• Excellent organisation and attention to detail
• Ability to prioritise and multitask in a fast-paced environment
• Discretion, tact and confidence handling sensitive information professionally
• Proactive, motivated, “can-do” approach to problem solving
• Working knowledge of MS Office (Outlook, Word, PowerPoint and Excel)
• Ability to obtain and pass a Basic DBS check

If you enjoy delivering high-quality executive support and want to make a meaningful impact in a senior, collaborative environment, we’d love to hear from you-apply now with your CV.