Personal Assistant (PA)
Location: Polaris House, Swindon SN2 1FL

• Pay rate: £15.55 per hour
• Hours: Monday to Friday, 37 hours per week (generally 9:00am-5:00pm, flexible)
• Hybrid 40-60% in the office
• Assignment length: Up to 3 months (extension considered unlikely)
• Clearance: Basic DBS required (Costs covered by the hiring process)

Are you at your best when priorities shift, diaries need structure, and sensitive information is handled with absolute discretion? Our Client is hiring a Personal Assistant to provide proactive support to senior leaders within UKRI International. This is a full-time role offering a fast-paced, people-focused environment where your organisation genuinely makes a difference.

What you'll be doing:
• Provide proactive PA support to Deputy/Associate Directors, helping them stay focused on what matters most
• Manage complex diaries, calendars, and inboxes-ensuring priorities are clear and effectively managed
• Arrange UK and international travel, accommodation, visas, itineraries, and supporting documentation
• Organise and coordinate internal and external meetings, including virtual meetings
• Prepare agendas, collate meeting papers, take minutes, and monitor actions to completion
• Handle correspondence on behalf of Directors and escalate urgent matters appropriately
• Process expenses and provide administrative support for team activities and projects
• Maintain confidentiality when working with sensitive information and senior stakeholders
• Collaborate with the PA team and provide cover/support when required

What you'll bring:
• Previous experience as a PA, Executive Assistant, Senior Administrator, or similar role
• Strong diary and inbox management skills, with excellent prioritisation and organisation
• Confident written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Teams, and Excel)
• Discretion and confidence when handling confidential information
• Proven experience supporting senior managers or directors
• Strong stakeholder management and relationship-building skills

If you’re a proactive, well-organised PA who enjoys supporting senior leaders and keeping complex schedules running smoothly, we’d love to hear from you. Apply now to be considered for this ASAP opportunity in Swindon.