Administrative Officer (Executive Support)

• Location: Pewsey / Upavon - MOD Trenchard Lines SN9 6BE (Hybrid - 3 days on site)
• Pay: £15.21 per hour, Monday-Friday
• Clearance: Basic DBS (provided by Brook Street)
• Start: ASAP

If you’re an organised, discreet administrator who enjoys supporting senior leaders and keeping complex schedules running smoothly, this is a fantastic temporary opportunity with Our Client . Based near Pewsey, you’ll play a key part in ensuring meetings happen, decisions are documented, and important communications land with clarity.

What you'll be doing:
• Manage and coordinate the Head of DCS diary, scheduling and prioritising senior commitments
• Arrange travel, accommodation and itineraries for the Head of DCS
• Monitor the DCS Headquarters group mailbox, ensuring enquiries are actioned and responded to appropriately
• Provide secretariat support to the Travel Board, including preparing papers, recording decisions and maintaining governance records
• Support the Executive Team with agenda preparation, minute taking, and producing Records of Actions and Decisions (RoADs)
• Produce and distribute the DCS Weekly Letter to stakeholders, ensuring accuracy and timing
• Manage stationery requirements, stock levels and ordering
• Maintain and update key organisational documentation (e.g., charts, contact directories, distribution lists, action trackers, calendars and induction materials)
• Coordinate planning and delivery support for conferences, official visits, workshops, training and corporate events
• Provide technical and administrative support for Command Group meetings and briefings, supporting both virtual and in-person sessions

What you'll bring:
• Significant experience in executive or senior administrative support
• Strong ability to manage complex diaries and coordinate senior-level meetings
• Excellent minute-taking and records management skills
• Confident communicator with strong written and verbal communication
• Proficient in Microsoft 365
• A reliable, organised approach with the discretion required to handle confidential information
• Practical ability to travel to site (please note: there’s no public transport to Upavon-driving or cycling is needed)

Ready to bring your administrative excellence and make an immediate impact? Apply now and send your CV ASAP.