Personal Assistant (EO)
Location: 102 Petty France, Westminster, London, SW1H 9AJ 

• Pay rate: £17.54 
• Working pattern: Full time, 9am-5pm
• Hybrid: 3 days in the office
• Clearance: Basic DBS required (Costs covered by the hiring process)
• Start date: ASAP (pending vetting)
• Assignment length: until 17/09/2027 (extension possible for strong performance)

If you thrive on organisation, enjoy supporting senior stakeholders, and want your work to make days run smoothly for leaders delivering key priorities, this is a fantastic opportunity. Our client is hiring for a reputed client and is looking for an experienced Personal Assistant to support two Deputy Directors who work as a jobshare-ensuring diaries, inboxes and meetings are always in safe hands.

What you'll be doing:
• Manage day-to-day diary and inboxes for two Deputy Directors, resolving clashes and prioritising appointments in line with business needs
• Coordinate meetings end-to-end: scheduling, attendee coordination, room booking, hospitality arrangements, agendas, papers and circulation
• Draft and manage correspondence on behalf of the Deputy Directors where appropriate
• Monitor inboxes for urgent or sensitive matters and take the right action/escalate when required
• Provide note-taking and minute support, ensuring actions and decisions are accurately recorded and circulated
• Support divisional events (including team away days and engagement activities), and assist with visitor escorting and in-person meeting logistics
• Contribute to inbox rota coverage for New Proceedings and Treasury Solicitor inboxes, including triage/allocation and maintaining accurate records
• Support reporting and document management, including weekly/monthly reports and maintaining compliant time recording
• Assist with travel and accommodation bookings, plus wider team logistics for training/away days and virtual or in-person meetings
• Help with onboarding/induction administration and off-boarding coordination for new joiners/leavers
• Provide bonus award and ad hoc admin support for time recording and invoice approvals

What you'll bring:
• Strong diary and inbox management experience, with a calm, proactive approach to competing priorities
• Excellent organisation skills with attention to detail-especially when coordinating meetings and managing documentation
• Confidence in drafting correspondence and handling sensitive/urgent communications appropriately
• A collaborative mindset-comfortable working across teams and on a jobshare basis
• Solid record-keeping habits to support reporting, returns and accurate administrative processes
• Professional communication skills for internal and external stakeholders, including visitors and meeting attendees

If you’re an organised, people-focused PA ready to support senior leaders and keep operations running seamlessly, we’d love to hear from you. Apply now and take the next step in a role where your impact is truly seen every day.