Executive Assistant

W2 Contract

Pay Rate: $50 - $55 per hour

Location: San Mateo, CA - Onsite Role

Job Summary:

The Executive Administrative Assistant to the CEO provides high-level administrative and operational support to ensure the efficient functioning of the CEO's office. This requires exceptional organizational skills, discretion, and the ability to adapt in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities while acting as a trusted partner to the CEO.

Duties and Responsibilities:

• Manage the CEO's calendar, scheduling meetings, travel, and logistics across time zones and locations
• Coordinate cross-functional meetings and ensure timely communication and follow-through
• Handle confidential and sensitive information with the highest level of discretion and professionalism
• Assist with planning, tracking, and execution of assigned projects
• Support budgeting, expense reporting, and vendor coordination for the CEO function
• Serve as a primary point of contact between the CEO and internal teams, executives, and external parties
• Ensure clear, consistent written and verbal communication and alignment with stakeholders
• Identify opportunities to improve administrative processes and operational workflows

Requirements and Qualifications:

• Bachelor's degree or equivalent experience
• 5+ years of experience supporting senior executives, preferably at the C-suite level
• Strong organizational, time management, and prioritization skills
• Excellent written and verbal communication skills
• High level of professionalism, judgment, and discretion
• Proficiency with Microsoft Office, Google Workspace, and collaboration tools (e.g., Slack, Zoom, project management software)
• Ability to work effectively in a fast-paced, dynamic environment

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate.

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