Specialist, Organizational Development & Effectiveness Program Management

W2 Contract

Pay Rate: $50 - $60 per hour

Location: Redwood City, CA - Onsite Role

Job Summary:

We are seeking a highly organized and collaborative Specialist, Organizational Development & Effectiveness Program Management, to support the continued growth of our Organizational Development & Effectiveness (OD&E) function.

Duties and Responsibilities:

• Coordinate and maintain the OD&E engagement portfolio, including intake, tracking, status, timelines, stakeholders, resources, and follow-up.
• Maintain accurate portfolio information and provide regular visibility into active engagements, demand, capacity, and upcoming needs.
• Develop and maintain practical program management tools, templates, trackers, and standard operating processes.
• Coordinate project plans, milestones, meetings, and follow-up actions for key OD&E initiatives.
• Support development and maintenance of OD&E resources, toolkits, playbooks, and self-service materials.
• Partner with OD&E team members to ensure tools and frameworks can be consistently reused across consultants, HRBPs, and business stakeholders.
• Coordinate Insights of Discovery and other Team and OD Tools.
• Coordinate operational aspects of our leadership coaching program, including intake, coach availability, matching, engagement tracking, and completion.
• Maintain organized, secure, and appropriately permissioned documentation, collaboration resources, tools, and program materials."
• Coordinate with Procurement, Legal, Finance, and internal stakeholders on contracts, statements of work, purchase orders, and related processes.
• Support development and maintenance of preferred-provider processes, standard rates, engagement expectations, and ways of working.
• Track utilization, spend, engagement status, and other key information across external coaching and consulting partners.
• Support consistent processes while allowing appropriate flexibility for global and regional business needs.
• Maintain OD&E dashboards and scorecards covering areas such as portfolio demand, coaching utilization, external partner usage, spend, stakeholder experience, and engagement outcomes.
• Coordinate surveys and follow-up measurements for OD&E and coaching engagements.
• Compile qualitative and quantitative information and help translate it into clear reports and presentations for HR stakeholders.
• Identify trends, process gaps, and opportunities to simplify or improve OD&E operations.
• Support the development of baseline metrics and increasingly mature measures of organizational effectiveness as the function grows.
• Maintain the OD&E budget, commitments, invoices, and forecasted external spending.
• Partner with Finance and OD&E leadership to support budget planning, forecasting, and reconciliation.
• Coordinate chargebacks or cost allocation processes where applicable.
• Maintain organized and accessible documentation for engagements, vendors, tools, and program resources.
• Support scheduling, planning, and logistics for selected OD&E programs, meetings, and events.
• Help ensure that operational processes enable speed and high-quality delivery rather than creating unnecessary administrative burden.
• Build strong working relationships with teammates to support clear handoffs, roles, and ways of working.
• Partner with Learning & Development and Culture & Engagement colleagues to help maintain alignment across shared tools, content, frameworks, and employee experiences.
• Help connect OD&E resources with our existing platforms and self-service resources where appropriate.
• Support consistent communication and access to OD&E tools and resources for HR partners, leaders, and teams.

Requirements and Qualifications:

• Bachelor's degree in Human Resources, Business, Organizational Development, Psychology, Communications, or related field, or equivalent relevant experience.
• 2+ years of experience in program management, project management, Human Resources, Talent Management, Organizational Development, Learning & Development, People Operations, or a related field.
• Strong program and project management skills, with demonstrated ability to manage multiple workstreams, stakeholders, timelines, and deliverables.
• Excellent organizational skills and attention to detail.
• Strong analytical skills and comfort working with data, metrics, spreadsheets, and dashboards.
• Proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook. Proficiency in Zoom.
• Strong written and verbal communication skills.
• Demonstrated ability to build effective working relationships across functions and levels.
• Ability to work independently, exercise good judgment, and navigate ambiguity in a fast-paced and evolving environment.
• Ability to appropriately handle sensitive and confidential employee and organizational information.
• Interest in organizational development, leadership, talent management, and building scalable people practices.

Preferred Qualifications:

• Experience supporting organizational development, leadership coaching, talent management, learning, or other HR programs.
• Experience working with external vendors, consultants, or coaches, including contracts, SOWs, purchase orders, and budget tracking.
• Experience creating dashboards, scorecards, or program metrics.
• Experience with Workday or other HR technology platforms.
• Experience developing process documentation, playbooks, templates, or self-service resources.
• Experience working in biotechnology, pharmaceutical, life sciences, or another fast-growing environment.
• Experience supporting programs across multiple regions or global stakeholders is a plus.

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate. 

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