Talent Acquisition Operations Coordinator

W2 Contract

Pay Rate: $35 - $45 per hour

Location: Redwood City, CA - Onsite Role

Job Summary:

The Talent Acquisition (TA) Operations Coordinator plays a critical role in supporting and optimizing recruiting operations. This role is ideal for someone who enjoys building structure, improving processes, and enabling a high-performing Talent Acquisition team.

Duties and Responsibilities:

• Support core recruiting operations, including job requisition creation/posting, offer management (audit, generation, delivery), and pre-hire audits to ensure onboarding readiness.
• Drive process efficiency by identifying improvements and creating/maintaining SOPs and documentation.
• Manage TA operations and data analytics projects from scoping through delivery, including timelines, stakeholder coordination, progress tracking, and implementation of recommendations.
• Maintain accurate recruiting data in Greenhouse and related systems through routine audits, data reconciliation, issue resolution, and documentation of data definitions and processes.
• Develop and maintain recurring reports, dashboards, and analyses of recruiting activity and outcomes; identify trends, data gaps, and opportunities to improve processes.
• Partner with TA leaders and cross-functional stakeholders to define metrics, translate business questions into analyses, and present findings and recommendations in a clear, actionable format.
• Assist with training and enablement for hiring managers and interview teams.
• Partner closely with Talent Acquisition Business Partners, People Operations, and cross-functional teams to deliver a seamless and efficient hiring experience.

Requirements and Qualifications:

• 2–3 years of experience in recruiting coordination, HR operations, or a related field.
• Familiarity with Applicant Tracking Systems (Greenhouse preferred) and recruiting tools.
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• High attention to detail, particularly in data entry, auditing, and process execution.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across teams.
• Demonstrated ability to follow and improve processes, with an interest in operational excellence.
• Experience supporting projects, coordinating tasks, or contributing to process improvements.
• Demonstrated experience analyzing data, defining and tracking metrics, building reports or dashboards, and explaining findings to stakeholders to support decisions and process improvements.
• Strong spreadsheet skills, including formulas, pivot tables, and data analysis, and proficiency with Microsoft Office; experience using reporting or visualization tools.

Preferred Qualifications:

• Experience supporting offer processes, pre-hire audits, or onboarding coordination.
• Experience with recruiting analytics, funnel and process metrics, and Greenhouse reporting or other applicant tracking system data.
• Experience contributing to training materials or facilitating team enablement sessions.
• Interest in Talent Acquisition operations within a biotech or life sciences environment.

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate. 

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