Personal Assistant to the Directors (Professional Services)

Location: Leeds
Type: Temp 4-8 weeks. 
Salary: £29,588 per annum pro Rata £16.26 per hour
Working Pattern: Full-time with flexible working arrangements considered

Overview

An excellent opportunity has arisen for an experienced and highly organised Personal Assistant to support the Director and Deputy Director of Advancement within a busy and fast-paced professional services environment.
This role is ideal for a proactive PA who enjoys managing complex workloads, working independently, and providing high-level support to senior leaders. You will play a key role in ensuring the Directors' time is managed effectively while supporting a range of projects and leadership activities across the Advancement team.

Key Responsibilities

• Proactive management of two senior directors' busy and complex diaries.
• High-volume inbox management, responding and actioning communications on behalf of directors where appropriate.
• Preparing briefing notes, presentations, reports, and correspondence.
• Coordinating UK and international travel, including detailed itineraries, bookings, and expense reconciliation.
• Organising and supporting leadership meetings, including agendas, minutes, and follow-up actions.
• Providing diary support to the Head of Transformational & Major Gifts.
• Maintaining accurate digital filing systems and improving administrative processes.
• Building effective working relationships with colleagues,

Essential Experience & Skills

• Significant PA or Executive Assistant experience supporting senior managers within a busy office environment.
• Strong experience managing complex diaries, inboxes, meetings, events, and travel arrangements.
• Ability to work independently, use initiative, and manage competing priorities.
• Excellent communication and relationship-building skills.
• High levels of discretion, professionalism, and confidentiality.
• Strong administrative and organisational skills with exceptional attention to detail.
• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.

Desirable Experience

• Experience using CRM systems such as Raiser's Edge.
• Experience using workflow or project management tools such as Trello.

Ideal Candidate

The successful candidate will be:

• Highly organised and able to prioritise effectively.
• Comfortable working in a fast-paced environment with changing priorities.
• Proactive and solutions-focused.
• Confident communicating with stakeholders at all levels.
• Able to work collaboratively within a wider administrative team while managing their own workload independently.

Key Selling Points

• Opportunity to support senior leadership within a prestigious organisation.
• Varied and autonomous role with significant responsibility.
• Flexible working arrangements available.
• Excellent professional development opportunities.
• Inclusive and supportive working environment.

Suitable backgrounds: Senior PA, Executive Assistant, Personal Assistant, Office Manager, Senior Administrator, Executive Support Officer, or similar high-level administrative support roles.