This position is no longer open for applications

Closing Date – 23/04/2021

The role will support the Procurement Business Partner and provide administrative support to the Procurement team to assist the management of the day to day P2P processing (Dynamics software) for both the Organising Committee and Festival and ongoing administrative support as required. The role is funded by Festival UK* 2022 but will be based in the Procurement Team.

This position will work across all the operational areas of the organisation and Festival UK* 2022 and a positive customer engagement approach is essential. The individual will have excellent attention to detail, be willing to learn quickly in a fast-paced environment and demonstrate strong administrative and organisational skills.

Responsibilities

• Proactively manage the day-to-day administration of the team, including scheduling meetings, maintaining electronic filing and document control, coordinating key tasks related to the Procurement team and its stakeholders.
• Support the collation of management information data in relation to dynamics, smartsheets and procurement service delivery.
• Daily processing of all Dynamics workflows interacting with multiple functional areas in the process.
• Process Purchase Requisitions and Purchase Orders in line with the Procurement Policy.
• Set up Purchase Agreements in Dynamics and create associated purchase orders as required.
• Supplier set up process in line with OC and Festival UK* 2022 requirements.
• Respond to queries from the Finance team and amend existing purchase orders as necessary.
• Coordinate and organise key project documentation, filing and document control/management.
• Support the implementation of contract management software and data quality.

Skills and Experience Required

Essential

• Fluent in spoken and written English.
• Excellent Administration experience.
• Confident in use of Microsoft Office products required (Word, Excel, PowerPoint and Outlook).
• Natural communicator at all levels, approachable and knowledgeable.
• Positive Customer service focused mindset.
• Demonstrates a professional and helpful approach supporting the positive image of Procurement as a service.

Desirable

• P2P/Dynamics experience.
• Basic procurement knowledge preferred.
• Experienced in working in a fast-paced busy environment.

Salary: £22,000-26,000 per annum

This position is subject to a Basic criminal record check from the Disclosure and Barring Service.

Festival UK* 2022 is an equal opportunities organisation and Disability Confident employer and we encourage applications from all backgrounds and communities. We have received the Leaders in Diversity award through the National Centre for Diversity. The principles "FREDIE" (Fairness - Respect - Equality - Diversity - Inclusion and Engagement) support our aim of delivering a truly inclusive and accessible games.

As part of our commitment as a Disability Confident employer, we offer a guaranteed interview to anyone with a disability whose application meets the minimum criteria for the post. If you wish for your application to be considered under the Disability Confident scheme, please submit a completed form with your application, which can be found on the Festival UK* 2022 jobs site under the current vacancies drop down.

To apply for this role please follow the link and complete the application attaching a single document containing your CV and Covering Letter. Please also submit your disability confident/ reasonable adjustments form (if required).

On occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. We would therefore advise that you submit your completed application as soon as possible.

We take your data privacy seriously. Before sending your application please review our applicant privacy notice which explains how we use your personal data. This can be found on the Festival UK* 2022 jobs site under the current vacancies drop down.