For our international client in the pharmaceutical area, we are looking for:

Business Assistant

Location: Warsaw

 The responsibilities of the position include:

- manage assigned projects on a regular basis, including event planning and the coordination meetings for the local team

- coordinate with stakeholders to support the execution of congresses, local events, and board meetings

- provide day-to-day administrative support to relevant colleagues, including assistance with onboarding and new employee orientation

- ensure smooth office operations, including maintaining and purchasing office supplies, and performing regular database updates

- create Purchase Orders and prepare new vendor documentation for events within the scope of responsibility

- manage relationships with providers (e.g., car leasing company, IT support, healthcare provider, accounting services) as required

- prepare accurate and timely reports and maintain local archiving and documentation related to supported events and activities

- support additional ad hoc tasks and projects as requested.

Requirements:

- bachelor’s degree required

- very good command of English

- minimum of 2 years of experience in a similar position

- experience in pharma companies will be an additional advantage

- excellent communication skills

- competent with Microsoft Office.

Benefits:

- temporary employment contract with the possibility of extension in permanent position

- hybrid work with the office in Ochota (min 3 x office)

- work in an international pharma company

- benefits (medical care, lunch card, transport allowance)

- work in a great team with a friendly, supportive atmosphere.