Part-Time Facilities Assistant

• Based in central York
• Part time - 21.6 hours per week (Monday - 10am–5pm) and Tuesday to Thursday (1pm–5pm)
• 9-month Fixed Term Contract
• £25,934 (pro rata)

We are looking for a proactive and highly organised Facilities Assistant to help keep a busy York workplace safe, welcoming, well-presented and running smoothly. You will be a key point of contact for colleagues, tenants, visitors and contractors, delivering responsive day-to-day facilities support and excellent customer service.

What you’ll do

• Carry out daily checks to ensure workspaces are clean, safe, secure, stocked and ready for use.
• Provide reception and switchboard cover, welcome visitors and coordinate meeting-room bookings.
• Manage incoming and outgoing post, couriers, security passes, keys and site inductions.
• Identify maintenance issues, liaise with contractors and monitor standards and planned works.
• Support health and safety checks, incident reporting, risk assessments and emergency arrangements.
• Maintain accurate facilities records, work orders and procedure manuals.
• Raise purchase orders, investigate costs and assist with contract and tendering activity.

About you

You will bring experience of customer-facing work, stakeholder communication and working effectively as part of a team. You will be a confident written and verbal communicator, comfortable using Microsoft Word and Excel, and able to organise and prioritise competing requests. A positive, practical and solutions-focused approach is essential, along with attention to detail, personal accountability and a willingness to learn. Relevant safety training is helpful, although training can be provided.