Officer, Accounts Payable (JR218) Solwezi, Zambia
Purpose of the role:
Reconcile and pay all local and foreign suppliers for goods delivered and service rendered to the company on time in a month
Key Responsibilities:
The specific tasks to be performed by the position holder will include:
- Ensure that suppliers are paid on time for all the deliveries and services made in a particular month.
- Ensure all suppliers send through there updated statements on a monthly basis which must then be reconciled to the company records. This reconciliation must be done and attached to the payment on a monthly basis.
- Process supplier invoices on time without errors after confirmation of receipt by the warehouse; matching the system loaded delivery note to the invoice.
- Investigate outstanding invoices from the reconciliation with price, quantity, discount and any other variances to ensure the queries are resolved and invoices processed for payment.
- Ensure supplier service invoices have orders raised and all the necessary approval documentations before the invoices are processed for payment.
- Ensure all invoices on retentions requiring further system approval are approved after processing them before the payment run dates.
- Ensure any change in the supplier details, mainly banking details has all the necessary approvals before the change is effected on the system.
- Generate remittance advices against which invoices must be attached in preparation for payment.
- Ensure that remittance advices are sent to suppliers after confirmation from the bank of having remitted the funds.
- Attend to payment queries raised by the suppliers post payment run.
- Ensure that all payment documentation is filled on a monthly basis after the payment has been done.
- Other duties as directed by the supervisor
QUALIFICATIONS AND EXPERIENCE
- Minimum of a Grade Twelve Certificate (Grade 12)
- Diploma in Accounts / ZICA Licentiate /ACCA level II/ CIMA level II, / Equivalent in Accounts & Business Studies
- Member of ZICA / ACCA / CIMA
- Three (3) years' experience in a busy accounting setting
- Computer Literate and good numerical skills
- Oral skills involved in communicating information to suppliers and staff
- Experience in working with any ERP system