Fleet Management Officer

• Office based- BN1
• £15.56 per hour
• 37 hours Monday to Friday
• Temp contract- until end of Jan 2027

Purpose of the Job

To work as part of a small team to manage the compliance and day-to-day administration of the entire Brighton & Hove fleet and the fleet workshop. Provide documents and reports for the development and delivery of the fleet strategy ensuring that the business is providing a fleet that is fit for purpose, ensuring that Brighton & Hove drivers are compliant and providing advice and support to all sections, regarding all aspects of compliance.

Principal Accountabilities

• To manage the on-line operator’s licence system, section 19 permit system and issuing of legal documents to ensure compliance with legal requirements.
• To manage all payments related to vehicle maintenance and management including the vehicle purchase cost invoices through dedicated council invoicing software.
• Create and provide complex monthly finance reports for the allocation of charges to internal council teams for workshop maintenance, fuel, telematics, Taxation and leasing.
• Carry out extensive exception reports and the control of documents for MOT’s, LOLER, RFL and servicing – updating systems.
• Management of the road taxation of the council fleet using purchasing cards ensuring compliance with council policy for purchasing cards including record keeping for audit purposes.
• To manage and develop the main fleet management databases, develop new Tables, Reports and Queries.
• Ensure that the fleet management databases are accurately maintained in terms of vehicle, additional equipment, location, cost centre, key contact, supplier information, manufacturer terms and driver/user details.
• Project manage various systems and installations i.e. project managing bunkered fuel tanks installation, systems management and contingency planning.
• Manage accident and incident management, recording, reporting and assisting the Insurance department in achieving a reduction in third party claims.
• To liaise with all key contacts and give expert fleet and transport management advice in a courteous manner ensuring that our customer care policy is adhered to at all times.
• To manage all drivers’ hours via Vision and liaise with Operational Management on infringements.
• To maintain driver licence checks for every council member of staff who drives a council vehicle, ensuring all checks are correctly charged to the relevant service.
• To ensure all relevant driving information is collected and retained correctly
• Arrange medical for HGV drivers and ensure all licences are compliant.
• Schedule and maintain driver CPC training for all drivers

The Candidate will need:

• Good knowledge of the Goods Vehicle Operators Licensing Act 1995 and Section 19 & 22 Act of 1985
• Recognised Fleet or Operators Licence awareness training 
• Educated to NVQ level 2 or equivalent relevant experience
• Extensive knowledge of the BHCC Civica financial Accounts Payable system or equivalent.
• Strong Knowledge of rules on drivers hours and tachographs