This position is no longer open for applications

Administrator/Office Manager
Up to $80k+super
Permanent, full-time role
Sydney, Lower North Shore

New opportunity to join a Commercial Construction company in this key business support role. This business are a highly regarded mid-sized business who specialise in Commercial projects. They have a great reputation and have been operating for 50+years and have delivered many iconic projects in Sydney and further afield. You will support the business functions and take responsible for organising and coordinating office operations. This is a true all-round business support role, supporting directors with EA duties, organising events, project support, expense claims, marketing/tender support. You will have a high degree of business acumen, be an assertive self-starter with strong organisational skills. This is a stand-alone business support role so you will have true ownership and accountability. This is a newly created role due to continued business success.

Key responsibilities:

• Coordinate the smooth running of the office
• Acting as the first point of contact for phone enquiries
• Manging the main inbox
• Management of the (Project) management system - Set up or new jobs, ensuring project plan is in line with fee proposal, reviewing project status and liaising with project managers for updates
• Mailbox management and query resolution
• Prepare high quality client specific documentation
• Ad-hoc EA duties for Senior Execs

Experience/attributes required:

• Works collaboratively & cooperatively with all members of the business to achieve common objectives, whilst driving motivation amongst the team
• Organising Team events, team meetings 
• The ability to see the "big picture" of the organisation, and to demonstrate keenness and quickness in understanding and dealing with a "business situation" (risks and opportunities)
• Ability to maintain a high level of accuracy in preparing and entering information is essential
• High level computer literacy with the Microsoft Suite of products is essential (especially Word and Excel.)
• Highly developed stakeholder management skills and experience working with senior management, technical experts and industry professionals
• Strong verbal/ written communication and presentation skills, effectively able to communicate ideas to other employees
• Proactive and self-driven with a positive "Can do" attitude · Ability to take initiative, be resourceful, think for themselves, be decisive and take action
• Good analytic and problem-solving skills
• Ability to work independently or collaboratively as part of a team is essential
• Minimum five year's local experience (is a must), in a professional business environment in a similar role, preferably in the construction industry or business services consultancy firm
• You must have full Australian working rights