Office Manager (49900) St Leonards, Sydney, Australia
Salary: | AUD75000 - AUD85000 per annum |
Administrator/Office Manager
Up to $80k+super
Permanent, full-time role
Sydney, Lower North Shore
New opportunity to join a Commercial Construction company in this key business support role. This business are a highly regarded mid-sized business who specialise in Commercial projects. They have a great reputation and have been operating for 50+years and have delivered many iconic projects in Sydney and further afield. You will support the business functions and take responsible for organising and coordinating office operations. This is a true all-round business support role, supporting directors with EA duties, organising events, project support, expense claims, marketing/tender support. You will have a high degree of business acumen, be an assertive self-starter with strong organisational skills. This is a stand-alone business support role so you will have true ownership and accountability. This is a newly created role due to continued business success.
Key responsibilities:
- Coordinate the smooth running of the office
- Acting as the first point of contact for phone enquiries
- Manging the main inbox
- Management of the (Project) management system - Set up or new jobs, ensuring project plan is in line with fee proposal, reviewing project status and liaising with project managers for updates
- Mailbox management and query resolution
- Prepare high quality client specific documentation
- Ad-hoc EA duties for Senior Execs
Experience/attributes required:
- Works collaboratively & cooperatively with all members of the business to achieve common objectives, whilst driving motivation amongst the team
- Organising Team events, team meetings
- The ability to see the "big picture" of the organisation, and to demonstrate keenness and quickness in understanding and dealing with a "business situation" (risks and opportunities)
- Ability to maintain a high level of accuracy in preparing and entering information is essential
- High level computer literacy with the Microsoft Suite of products is essential (especially Word and Excel.)
- Highly developed stakeholder management skills and experience working with senior management, technical experts and industry professionals
- Strong verbal/ written communication and presentation skills, effectively able to communicate ideas to other employees
- Proactive and self-driven with a positive "Can do" attitude · Ability to take initiative, be resourceful, think for themselves, be decisive and take action
- Good analytic and problem-solving skills
- Ability to work independently or collaboratively as part of a team is essential
- Minimum five year's local experience (is a must), in a professional business environment in a similar role, preferably in the construction industry or business services consultancy firm
- You must have full Australian working rights