Procurement Coordinator (263/138) Stockholm, Sverige
PURPOSE OF THE JOB
Find, realize and follow up savings.
Measure and follow up agreed KPI´s internally and externally.
Gather, structure and follow up on vendor information.
Administrate procurement system, BQMS (bidding and quotation management system) with quotations and biddings and vendor selection.
Educate vendors in BQMS.
Extract spend reports from financial system and create reports.
Tender, negotiate (t&c, price, etc), place and follow up orders.
Work systematic in all categories. (e.g. evaluate, negotiate, select, follow up)
KEY ACCOUNTABILITIES
Partly to work strategic and make sure the right mix of vendors for different categories to be used in e-sourcing system.
Administrate and follow up the use of internally developed e-sourcing system.
Extract report from financial system and make clear reports of the spend.
In addition;
- Savings
- Secure supplier KPI´s
- BQMS vendor selection
- Education of employees to follow the process, incl BQMS.
- Education of vendors to follow the process in BQMS.
- Follow up on vendor contracts on regular basis
- Analyzes of categories and suggest ways to improve purchases
- Negotiate internally (challenge internal specifications) add tenders or quotations in e-sourcing system, evaluate and award contract/quote.
- Follow up orders and sync with agreements.
JOB SCOPE
Work on a Nordic base with both GE and Marketing expenses.
Systematically work thru the supplier base in order to optimize it.
Categorize spend and find synergies between categories.
Partly work with Procurement system BQMS. Placing request for quotations or request for biddings via the system to selected vendor(s) and perform vendor selection.
Assist and educate our customer employees to follow the Procurement Policy.
Discuss with finance to extract correct data from finance systems in order to fulfill any report request (e.g. spend reports and agreement loyalty).
LIAISONS
Procurement Manager
Procurement Specialist
Marketing Manager
Marketing staff
Facility Manger
HR
Accounting
Finance
Risk and Compliance
Legal
DIMENSIONS
Regularly and systematic work thru the spend base.
Optimize internal processes.
Operational work in BQMS.
QUALIFICATIONS REQUIRED
Excel
Power Point
SAP
Structured at work
Procurement/sourcing education (relevant degree)
Finance is merit
EXPERIENCE
1-3 years of experience in Procurement
Used to customer (internal and external) and vendor relations.
Finance/Logistic knowledge is positive.
SKILLS & ATTRIBUTES
Analytic
Structure in work
Humble and Hungry
Driven
Good at relations with internal stakeholders
Out-of-the-box thinking
Fluent English and Swedish, written and oral
Good references