Administrative Assistant (153) Irvine, California

The Administrative Assistant must provide high-level administrative support by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

The primary responsibilities include but are not limited to:

            - Provides high level administrative support to one or more executives;

- Responsible to perform clerical duties;

- Responsible to arrange conference calls and schedule meetings;

- Create power point, excel and other forms of written communications with a minimum of supervision and guidance; and

- Interact with peers to successfully complete identified tasks and projects within a specified timeline.

The preferred duties and responsibilities include but are not limited to:

  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution;
  • Prepare agendas and makes arrangements for meetings;
  • Make travel arrangements including flight, hotel and restaurant when necessary;
  • Know how to compile data, and prepare written and PowerPoint communications for presentation and consideration at meetings;
  • Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow;
  • Works well in a team environment able to interpret administrative and operating policies and procedures;
  • Good knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar;
  • Knowledge of principles and processes for providing customer and personal services;
  • Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production methods, and coordination of people and resources; and
  • Capable of handling many situations at the same time.

The preferred skill sets, other than those mentioned in preferred duties and responsibilities include but are not limited to:

  • Clear written and verbal communication skills;
  • Ability to apply common sense to carry out instructions furnished in written, oral or diagram form;
  • Flexible with working schedule in order to fulfill requests, deadlines and additional needs;
  • Keen attention to detail;
  • Professional and distinguished demeanor, with the ability to maintain a high level of confidentiality and discretion;
  • Strong, sound judgment and independent decision making skills;
  • Positive relational, interpersonal and service skills;
  • Ability todemonstrate professional and ethical business practices and adherence to company standards;
  • Balance workload under short deadlines and changing priorities; and
  • Ability to work in a fast-paced, team environment.

The preferred experience and education include but is not limited to:

  • High school diploma or equivalent; AA or Bachelors Degree preferred;
  • Minimum two (2) years administrative, secretarial and/or clerical experience supporting leaders at the executive level;
  • Advanced knowledge of Microsoft Office, including: Outlook, Word, Excel, PowerPoint, SharePoint, and Access;
  • Computer literate and internet savvy, with the ability to learn new software applications; and
  • Exceptionally strong multi-tasking, prioritization and organizational skills.

 

 

 

Precept is an Equal Opportunity Employer

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