This position is no longer open for applications

Document Controller’s Mission:

• In accordance with the document management procedure of the project:
• Develop, maintain and ensure the implementation of the document control procedure and file the project documents, manage the distribution matrix inside the organization
• Edit, transmit and file all documents (electronically or soft copy) relating to the project, issued by the Project Team or sent by the Companies to the Project team
• Assist the Project Team Members and newcomers with the filing plan and document management tool
• At the end of the Project, prepare in collaboration with the Engineering Document Control Lead the transfer of the technical documents to the subsidiary's operating entities and the filing of the project documents (soft copies and electronically) for the Technical Division archives

Projet Assistant Mission:

• Prepare the purchase requisitions (PR) for the project in SAP
• Ensure the typing of project documents including their follow-up and filing (reports, letters, presentations, technical specifications….)
• Organize the filing of the project
• Assist in the preparation and transmit the project monthly reporting,
• Organize and coordinate the travelling needs of the Project Tea
• Manage the diaries of the key people within the Project Team as well as their planning
• Manage the logistical needs (booking of meeting rooms, videoconferencing, meals ...) of the Project Team and for visits/meetings
• Assist the Project Coordination Meetings, draft the minutes of meetings and ensure the transmission of reports
• Place orders for office supplies, stock management
• Ensure the archiving at the end of the project

Skills:

• - Good knowledge of industrial projects and basic general technical knowledge so as to distribute the documents to the right people (in accordance with distribution matrixes): for example, electrical document to electrician, civil drawings to civil specialist
• - Ability to organize and integrate within the team, manage priorities with autonomy and initiative
• - Diplomatic, rigor, availability and sense of service
• - Computer skills (Excel, Word, Powerpoint, Internet, SAP…)
• - English proficiency