Office & Facilities Assistant for Commodities Firm in London (15248729/001) City of London, England
One of our top Global Commodities clients based next to Chancery Lane in the City is looking for an Office and Facilities Assistant. This is a permanent role; therefore a fantastic opportunity to grow and develop your skills in a Global organisation.
The Successful candidate will be responsible for assisting with all front of house services and office administrative tasks. The role is the first point of contact for all customers/visitors and therefore responsible for upholding the professional image of the business and providing exceptional customer service; as well as assisting the Office & Facilities Manager to ensure a safe, comfortable and efficient working environment.
Daily duties will include:
• Meeting and greeting all employees, clients and guests to the office
• Answer, screen and direct telephone calls according to the policies and procedures in place, taking and passing on accurate messages internally
• Keep a record of visitors signing in and out of the office
• Administer the security passes for employees and visitors
• Managing taxi bookings from the office and local hotel bookings for overseas visitors as and when needed
• Deal with requests raised through the Building Help desk system
• Manage kitchen duties as required
• Check meeting rooms regularly and ensure they are in a clean and professional state at all times
• Assist with client hospitality requests
• Manage the post – sort incoming post, frank outgoing items and book couriers as requested
• Assist with H&S responsibilities including giving new employees a tour of the facilities
• Manage allocation of the personal lockers located by the shower facilities on the second floor
• Assist the Office & Facilities Manager with any ad-hoc administrative duties for the office as and when requested
The successful candidate will ideally have experience in an administrative or customer facing roe previously. Will need to be a team player who has the ability to adapt quickly to their surroundings and possess an excellent attention to detail. You will need to have strong MS Office skills, be available to start as soon as possible.
If you are interested in the above role, please call Lisa Killeen on 0207 390 7000 or apply on-line.
Key words; Entry level office Assistant / Facilities Assistant / Receptionist / Chancery Lane / City of London
The Successful candidate will be responsible for assisting with all front of house services and office administrative tasks. The role is the first point of contact for all customers/visitors and therefore responsible for upholding the professional image of the business and providing exceptional customer service; as well as assisting the Office & Facilities Manager to ensure a safe, comfortable and efficient working environment.
Daily duties will include:
• Meeting and greeting all employees, clients and guests to the office
• Answer, screen and direct telephone calls according to the policies and procedures in place, taking and passing on accurate messages internally
• Keep a record of visitors signing in and out of the office
• Administer the security passes for employees and visitors
• Managing taxi bookings from the office and local hotel bookings for overseas visitors as and when needed
• Deal with requests raised through the Building Help desk system
• Manage kitchen duties as required
• Check meeting rooms regularly and ensure they are in a clean and professional state at all times
• Assist with client hospitality requests
• Manage the post – sort incoming post, frank outgoing items and book couriers as requested
• Assist with H&S responsibilities including giving new employees a tour of the facilities
• Manage allocation of the personal lockers located by the shower facilities on the second floor
• Assist the Office & Facilities Manager with any ad-hoc administrative duties for the office as and when requested
The successful candidate will ideally have experience in an administrative or customer facing roe previously. Will need to be a team player who has the ability to adapt quickly to their surroundings and possess an excellent attention to detail. You will need to have strong MS Office skills, be available to start as soon as possible.
If you are interested in the above role, please call Lisa Killeen on 0207 390 7000 or apply on-line.
Key words; Entry level office Assistant / Facilities Assistant / Receptionist / Chancery Lane / City of London