Administrative Assistant IV (1563) Wilsonville, Oregon
Company: Mentor Graphics
Job Title: Administrative Assistant IV
Job Location: US - OR - Wilsonville
Job Category: Administration
Mentor Graphics Corporation (MENT) is a global technology leader in Electronic Design Automation, providing software solutions that help engineers around the world design and manufacture new and highly innovative products. Each year, our customers use our tools to push the boundaries of technology and physics in order to deliver smaller, faster and more reliable products that run the world’s high tech devices.
R&D and Marketing Administrative Assistant for System-Level Engineering Division’s Vice President/General Manager, division managers, engineering teams and marketing programs.
Primary function will be to support the VP/General Manager with calendar organization, complex travel coordination and team administrative support.
•Calendar and team collaboration management using tools like MS Outlook and SharePoint and maintenance of distribution and access lists.
•Assisting Marketing Programs with special projects and/or ongoing campaigns. Slide and minor graphic assistance, presentation materials and product marketing collateral.
•Liaison with Facilities to coordinate office moves, space planning and conference room set up.
•Assist division’s site needs for hiring, termination, and on-board processes including opening of requisitions, arranging interviews, and assisting candidates. Related responsibility with coordination of employee processes, (Focal, Performance reviews, etc.).
•Assist foreign visitors with travel arrangements, visa/passport applications and related travel needs.
•Managing the coordination of contractor agreements with Purchasing, and any licensing required for contractors.
•Assist with travel coordination as needed for team members.
•Ordering of office supplies and related equipment, professional memberships, trade journal subscriptions requiring purchasing card management.
•Assist management with expense reports, purchasing card transactions and related documentation.
•Order, maintain and stock refreshment and coffee bar supplies.
•Must be able to do occasional travel in support of divisional and corporate sponsored forums or meetings.
The successful candidate will possess the following combination of education and experience:
•BS Degree in Business Administration or similar is preferred but additional experience in lieu of degree is acceptable.
•Requires 5+ years previous Administrative Assistant experience in a medium-large corporate environment.
•Must be able to demonstrate a successful history of working effectively with multiple and dynamic teams of managers and engineers.
•Exceptional communication and organizational skills are required to enable diverse groups to effectively coordinate their efforts.
•Strong and positive interpersonal skills are required along with a high level of professionalism, energy, personal enthusiasm, and integrity.
•Must demonstrate proficiency in effectively handling multiple and concurrent activities.
•Technical proficiency with Outlook, MS Word, Excel, PowerPoint and SharePoint required.
Mentor Graphics believes in fostering a work environment that promotes a healthy work-life balance. Our world class benefits package includes up to 32 days of vacation/holiday pay per year, 401k matching, Stock purchase plan, annual performance reviews/bonuses, education reimbursement, partially paid Medical/Dental/Vision insurance and much more. Our Wilsonville site also has an onsite, 24/7 workout facility, full service cafeteria, day care center, basketball courts, sand volleyball, and daily exercise classes.