Sr. Administrative Assistant (220BR) St. Louis, Missouri
Position Purpose:
Position reports to the Executive Administrative Assistant who reports to the Chairman and CEO. The position will perform administrative functions of a highly responsible, confidential and complex nature.
Principal Accountabilities include:
- Functions as the backup to the CEO’s Executive Assistant and may be called upon to provide assistance to other Executive Administrative Assistants on an as needed basis.
- Assists the CEO’s Executive Assistant in planning and coordinating logistics (air, ground and hotel) for Board and Executive level meetings and activities as directed by immediate supervisor.
- Types and proofreads complex, confidential letters, memoranda, presentations and reports using MS Word, PowerPoint and Excel.
- Helps coordinate flow of daily work through the office; organizes and makes decisions on incoming mail, vendor invoices and other correspondence; maintains CEO’s filing system.
- Receives telephone calls and visitors, answers questions and seeks appropriate information from others to assist callers and visitors.
- Prioritizes and carries out various projects, which may be in process simultaneously, as assigned by the CEO’s Executive Assistant.
Job Requirements:
- A minimum of five years experience as an Administrative Assistant with prior experience working with Board and Executive level individuals in a large corporation would be a plus.
- Must be able to handle confidential information and materials appropriately .
- Must pay attention to details, be task oriented and well organized.
- Must have a pleasant disposition, personality and demeanor and provide exemplary customer service at all times.
- Must have good interpersonal skills and be capable of working in a professional manner with all levels of the organization.
- Must be able to work with limited daily direct supervision and guidance.
- Must be pro-active and work until the task is complete; capable of multi-tasking.
- Must have "Problem Sensitivity" – the ability to tell when something is wrong or is likely to go wrong; and be able to anticipate and resolve problems and issues with limited guidance/supervision.
- Must have strong skills in MS Word, Excel and PowerPoint.
- Must possess ability to compose and/or modify memos and documents using accurate punctuation, grammar and proofreading.