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Receptionist

Job Description:

Receptionist Summary:

Signature Consultants is currently looking for a Receptionist for our office located in downtown Boston. The Receptionist will be the first impression of the organization to clients, consultants and internal staff. The person in this role will be responsible for attending to visitors by greeting, welcoming, directing them appropriately, and dealing with inquiries, both on the phone and face to face. The receptionist also notifies company personnel of visitor arrival and supplies information regarding the organization to the general public, clients and customers. Additional office responsibilities include ordering supplies for the office and kitchen area, accepting deliveries on behalf of the office and facilitating front office support for the office. At Signature Consultants, it’s not just about the bottom line; it’s about the people. We focus on the relationships we have with our clients, consultants and candidates. Our motto, “Getting IT Right,” is reflected in every aspect of our company – it guides our decisions and actions and ensures that our consultants and clients always come first. With 16 offices nationwide, we offer our consultants and clients the opportunity to be part of an elite team that focuses on doing the right thing and treating our peers with respect. Our consultants have access to the best job opportunities in the United States and we work to attract and retain the best IT staff in the industry.

Responsibilities:

  • Maintain a positive, fun and enthusiastic attitude at all times
  • Answer telephone, screen and direct calls to appropriate employee
  • Take and relay messages
  • Provide information to callers
  • Greet incoming guests - offer coffee/water etc.
  • Deal with inquiries from consultants, candidates and employees (both in-person and by phone)
  • General administrative and clerical support
  • Prepare letters and documents as needed
  • Receive and sort mail and deliveries
  • Schedule appointments for office functions and events. Coordinate all vendors including food, travel etc.
  • Coordinate travel logistics for incoming visitors including printing boarding passes, confirming car transports and other ad hoc logistics
  • Organize meetings as needed for internal staff
  • Tidy and maintain the reception area

Qualifications:

  • High school diploma generally required or equivalent experience and at least 2 years in a receptionist role or general administrative duties
  • Experience supporting in a large office environment
  • Knowledge of administrative and clerical procedures
  • Knowledge of computers and relevant software applications such as MS Word and Excel
  • Superior verbal and written communication skills
  • Ability to utilize MS Word, PowerPoint and Excel
  • Professional personal presentation/polished
  • Customer Service focused
  • Excellent Organizing and planning skills
  • Attention to detail
  • Initiative and proactive approach to work
  • Reliable

About Signature Consultants, LLC

Headquartered in Fort Lauderdale, Florida, Signature Consultants was established in 1997 with a singular focus: to provide clients and consultants with superior staffing solutions. For the eighth consecutive year, Signature was voted as one of the “Best Staffing Firms to Work For” and is now the 15th largest IT staffing firm in the United States (source: Staffing Industry Analysts). With 26 locations throughout North America, Signature annually deploys thousands of consultants to support, run, and manage their clients’ technology needs. Signature offers IT staffing, consulting, managed solutions, and direct placement services. For more information on the company, please visit www.sigconsult.com.

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Signature Consultants is committed to providing reasonable accommodation to qualified individuals with physical and mental disabilities according to state and federal disability discrimination laws. If, because of a disability, you need assistance or a reasonable accommodation for any part of the employment process, please email hr@sigconsult.com or call 888-838-1020. Signature Consultants will partner with you in good faith to identify and implement a reasonable accommodation, if any, that is appropriate and consistent with its legal obligations.

Signature Consultants is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.

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