This position is no longer open for applications

As Project Assistant you will be responsible for the following tasks:

• Organize the administrative start-up of new projects (using various software tools, both in Microsoft Office and in specific software applications).
• Ensure the final preparation, sending and history tracking of technical documents to the client; according to the contractual agreements.
• Ensure the follow-up of changes in the engineering documentation and timely sending to client and suppliers.
• Tracking of client’s comments on the sent technical documents.
• Assist Project Managers with pricing and quoting activities.
• Ensure the final preparation, sending and history tracking of Purchase Orders (and their applicable documents) to the various suppliers.
• Communicate daily with the internal departments in order to address project related issues.
• Help for the organization of project related travels. Communicate with the dedicated travel agency for flight and hotel arrangements as well as follow-up of VISA requests.
• At the final stage of the project create the Operating and Maintenance Manual: contact suppliers, retrieve the applicable supplier documentation and combine it together with the engineering documents into the Operation and Maintenance Manual for client.
• Additional duties might include coordinating subcontracts, administering change orders and invoices as well as performing administrative support for the Project Management Department.
• At time, coordinate and undertake document translation as required by the project(s).