Receptionist (Big Ten Network - Chicago) (FNG0003415) Chicago, Illinois

Receptionist
Big Ten Network – Chicago
 
The Big Ten Network in Chicago is looking for a Receptionist. The position provides the first impression of the Network to all internal/external customers. Responsibilities include greeting and signing in visitors to the offices, processing incoming and outgoing mail, procuring office supplies and answering main phone line. This position also will assist with office administration and all employee relations initiatives and provide direction on building services, general office administration, and all office event planning (including tours).
 
Responsibilities:
  • Answers incoming calls during working hours - Logging overnight calls from General Mailbox and returning calls when appropriate or direct to appropriate department
  • Responsible for handling all calls of the Executive Producer and a backup to the Executive Assistant
  • Works with building office/security - responsible for daily visitor entries and ensuring that only registered guests are present in the Big Ten Network’s suite
  • Greets all visitors/guests and alerts appropriate employees of their arrival
  • Communicates all building related programs and changes (i.e. Liaison with building office (security, janitorial services, special events, shuttle bus)
  • Handles all property pass requests
  • Works with HR Coordinator on executing staff & employee relations events (ex. all staff meeting, Live Big event, Flu shots, Halloween party, Breast Cancer Awareness, Season Kickoff)
  • Manages office bulletin boards and contribute to the weekly Office Insider
  • Processes incoming and outgoing mail - Sort and distribute USPS mail
  • Processes overnight packages and mail
  • Maintains postage meter and mailboxes in copy room
  • Researches and tracks all shipping
  • Orders office and break room supplies for main office areas and human resources/finance
  • Receives and stocks Staples and Aramark shipments
  • Orders company stationery and envelopes
  • Schedules service repairs for copiers, faxes, coffee and water machines and other office repairs
  • Reconciles PCard
  • Books travel for all VIP guests, recruiting candidates, and minimally for talent - Works with internal staff on travel related questions or issues

 

Qualifications:
  • Bachelor’s Degree preferred
  • Administrative experience a must - Broadcast experience a plus
  • Excellent verbal and interpersonal skills are required
  • Must be able to deal with guests/customers in a professional manner
  • Ability to manage multiple projects in a fast paced, deadline driven environment is required
  • An understanding of the broadcast industry and how it functions is preferred
  • Knowledge of Microsoft Office applications, including Excel, Word and Outlook is required
  • Great organizational skills and attention to detail are required
  • The ability to multitask and work effectively under changing priorities and daily time constraints is required
  • Ability to answer multiple phone lines is required

 

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law

To apply, please click here