Administrative Coordinator - 501794 (req282) Richmond, Virginia

Administrative Coordinator - 501794

The Office of Common Ground, the University’s diversity, social justice, and inclusion initiative, is now accepting applications for an Administrative Coordinator.  This person will manage and reconcile departmental budgets, and coordinate the office’s conference, meeting, and event activities. They will contribute to the office’s social media presence and help to edit the
office’s website. Candidates must be able to work independently, prioritize multiple tasks, have strong computer skills (Microsoft Office), and excellent communication skills. Candidates must be able to support the office’s mission of diversity and inclusion when interacting with our students, staff, or faculty, including the LGBTQ population we directly serve.


JOB DUTIES/RESPONSIBILITIES   

General Office Administration and Support:
Serves as first point of contact for students, faculty, staff, and other visitors to the Common Ground office; must be thoroughly versed in Common Ground programs and able to create a welcoming environment for all visitors.

Schedules and coordinates meetings, events, interviews, appointments, and or other activities for supervisors, including travel planning or lodging.

Supports preparation of documents, reports, conference materials, and memoranda through composition, editing, and proof-reading.

Provides event planning and management support for meetings, events, and conferences including managing catering orders and space reservations, audio/visual coordination, transportation needs, registration lists, and vendor payments.

Monitors, orders, and manages office supplies and equipment, and maintains neat front office environment.

Sorts, screens, reviews and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine inquiries.

Supports the office’s public relations visibility through flyer creation, sending postings to campus news outlets, and social media posting.

Performs website edits and updates for the department.

Maintains a high degree of confidentiality.

Performs miscellaneous job-related duties as assigned.

Assessment:
Assists with survey development, and management of assessment processes with data management software vendors.

Generates reports using assessment data.

Budget:
Posts, balances, monitors, and reconciles internal department monthly budgets and financial reporting systems; assists with drafting budget planning documents;  and manages petty cash disbursements.

Reconciles purchasing card weekly, processes check requests, reconciles travel and petty cash reimbursements
.

Compiles and reconciles monthly purchasing card reports.

Manages payments and reimbursements for all office expenditures.


Supervision:
Oversees daily work of 1-2 student employees: assists in training students, and communicates regularly with supervisors regarding student performance and training.
 

QUALIFICATIONS

Knowledge, skills & ability
Very strong oral and written communication skills.

Proficiency in Microsoft products, including Word, Excel, Outlook, Power Point; strong social media skills.

Detail oriented and ability to plan and organize events.
 
Gather and analyze statistical data and generate reports.

Analyze and solve problems.
 
Knowledge of general accounting principles.
 

Education and Experience:
High School Diploma required.  Some college preferred. 

At least three years of experience providing administrative support in an office setting.  Experience in higher education preferred. 

Experience and interest in diversity and social justice preferred.  


WORK HOURS:
Monday - Friday, 8:30am - 5pm, some flexibility required.

SALARY STRUCTURE:

Pay Grade 4
To see more detailed salary information please review the University of Richmond's Compensation Structure.


REQUIRED:
A cover letter is required when applying for this position.

Please provide an answer to the following question in your cover letter: How would you contribute to the office's mission of diversity and inclusion and creating an equitable campus community for all? Please include examples in your answer.


To apply visit http://jobs.richmond.edu.

Located minutes from downtown Richmond, Virginia, the University of Richmond (www.richmond.edu) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. Richmond offers a unique combination of undergraduate and graduate programs. Our School of Arts & Sciences anchors Richmond as a nationally ranked liberal arts university. A ranked business school, the nation’s first school of leadership studies, a highly respected law school, a nationally recognized international education program and the community-focused School of Professional and Continuing Studies build on that strong foundation and make this university something unique.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE