Administrative Assistant (Events) - 501945 (req177) Richmond, Virginia

Administrative Assistant (Events) - 501945

Located minutes from downtown Richmond, Virginia, the University of Richmond (www.richmond.edu) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. Richmond offers a unique combination of undergraduate and graduate programs. Our School of Arts & Sciences anchors Richmond as a nationally ranked liberal arts university. A ranked business school, the nation’s first school of leadership studies, a highly respected law school, a nationally recognized international education program and the community-focused School of Professional and Continuing Studies build on that strong foundation and make this university something unique.

SUMMARY: 
Performs a variety of administrative and staff support duties for the department, which require a range of skills and knowledge of organizational policies and procedures. Assists and directs visitors, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents.

RESPONSIBILITIES:  
Customer Service

  • Greets and directs visitors; resolves routine administrative problems and answers inquiries concerning activities and operations of department; accepts, screens, and routes telephone calls; maintains log of inquiries as required.

Key Inventory

  • Distributes, tracks, and ensures the timely return of facility keys and other departmental equipment.  Contacts those in violation of key policies to ensure that keys are returned orthat fines are charged as necessary
  • Works with Events and Facilities to ensure accurate and adequate inventory

Support Leadership Team

  • Performs a wide variety of assignments which are sometimes confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
  • Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters. 
  • Sorts, screens, and distributes incoming and outgoing mail; drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment.
  • Establishes, maintains, processes, and updates files, records, certificates, and/or other documents.
  • Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, either directly or through travel agencies.
  • Orders, stocks, and distributes office supplies.
  • Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities.
  • May instruct and oversee the activities of student employees
  • Schedules small events and monitoring food service waivers in reservation system.

Performs other administrative duties as assigned.

QUALIFICATIONS:

  • Knowledge of supplies, equipment, and/or services ordering and inventory control.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to gather and analyze statistical data and generate reports.
  • Ability to gather data, compile information, and prepare reports. 
  • Records maintenance skills.
  • Ability to maintain calendars and schedule appointments.
  • Database management skills.
  • Ability to analyze and solve problems.
  • Ability to lead and train staff and/or students.
  • Ability to make administrative/procedural decisions and judgments.
  • Word processing and/or data entry skills.
  • Ability to create, compose, and edit written materials.
  • Organizing and coordinating skills.
  • Knowledge of general accounting principles.
  • Ability to record and transcribe meeting minutes.
  • Receptionist skills. 
  • Proficient with Microsoft Office and relevant applications and databases.
  • Ability to develop and maintain good working relationships within the office and the University’s diverse community.
  • Ability to problem solve and make independent decisions.

EDUCATION & EXPERIENCE:

  • A high school diploma or equivalent, and 1 years’ experience in providing administrative support function in an office setting. 
  • Experience in higher education environment preferred.

WORK HOURS:

  • Monday - Friday; 9:00 am - 3:00 pm or 10:00 am - 4:00 pm
  • 30 hours weekly
  • Flexibility to work evenings and weekends based on need.

SALARY STRUCTURE:
Pay Grade 3
To see more detailed salary information please review the University of Richmond's Compensation Structure.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE