Purchasing Assistant (893976) Lichfield, England
A business near Lichfield are looking for a Purchasing Assistant on a 12 month maternity cover contract. They are a rapidly growing business and have exciting plans for the future. Our client is ideally looking for someone from an Administration background with strong experience with Excel and ideally some experience using SAGE.
Duties and Responsibilities:
Purchasing Support
• Handle delivery & invoice queries with suppliers.
• Checking that suppliers have received all the purchase orders that have been placed and that they can meet the delivery requirements.
• Resolve accessory related complaints, liaising with suppliers and customers. Escalate any issues to the purchasing team.
• Place orders from approved requisitions.
• Raise credit card orders and reconcile monthly statements.
• Order stationery & raise orders for non production related items (from authorised purchase requisitions).
• Filing of order confirmations and delivery notes.
• Collect data for monthly department performance monitors and update excel spreadsheets. These include tracking deliveries, monitoring savings & raw material price movements.
• Resolve invoice queries & handle questions from operations teams about deliveries.
• Support project work as required, may require collection of data & information electronically.
• Manage regular trawls of information from suppliers to ensure that ERP records & data are all up to date.
• Work with the various ERP/databases to carry out stock transfers & adjustments.
Desirable Skills:
• Excellent problem solving skills
• Excellent verbal and written communication and interpersonal skills, confident phone manner
• Needs to be very thorough & organised
• Accurate data entry skills & excellent attention to detail
• Numerate & analytical
• Excellent IT skills including working knowledge of Microsoft Packages and Sage 1000
• Self motivated with an analytical approach to work
• Excellent time management skills
• Able to liaise with people at all levels and establish working relationships with internal and external stakeholders
• Able to work under pressure and to multitask
• Adopt a positive attitude, willing to assist others
• Ability to learn quickly and understand and follow procedures and processes