This position is no longer open for applications

Job Overview/Summary: The Board Administrator is a pivotal member of the Board and Acquisitions team of the Major and Planned Gifts (MGPG) unit. Serves as a key liaison between the IRC and its Board of Directors and Overseers, promoting strong and favorable relations through a well developed and executed communication plan. Organizes Board, Overseer, and Board Committee meetings, drafts communications, coordinates logistics, ensures timely distribution of Board-related correspondence, and follows up on resulting action items to ensure completion. The Administrator is responsible for discretion in high-profile group and customized communications with the IRC’s leadership.

Major Responsibilities:

• Manage all aspects of IRC Board of Trustees four annual meetings and offsite meetings.
• Compile, draft, assemble, and send meeting-related notices and materials.
• Apprise Board and Overseers regularly of IRC initiatives through regular program reports, and event invitations, both Board-specific and organization-wide.
• Oversee all individual giving correspondence, summaries, notifications, and acknowledgements.
• Manage transition of newly-elected members onto the Board, facilitate their effective orientation, and likewise communicate with departing members, updating Board letterhead and contact lists.
• Similarly manage logistics and correspondence to Board Committees including meetings logistics, correspondence, and coordination with IRC-staff leadership.
• Record actions and monitor project completion through Salesforce database.

Support fundraising special events.

Key Working Relationships:

Associate Director of Major Gifts and Vice President, Development

Position Reports to:  Associate Director of Major Gifts
Position directly supervises: 

Indirect Reporting:
 

External: Board members and Overseers.  High engagement major donors.

Internal: Collaborate with the Associate Director of Major Gifts and Vice President, Development on strategies for most effective Board and Overseers management.

Demonstrated Skills and Competencies:

Excellent project management and relationship-building skills, including oral and written communications with great tact and diplomacy. Creative thinking to develop engagement strategies with maximum impact.  Superior organizational skills and the ability to work independently. Sound judgment in maintaining confidentiality of donor information. Passion for the IRC’s mission and interest in fundraising.

Job Qualifications:

Education

• Minimum:  Bachelor’s degree
• Preferred:  Master’s or other advanced degree

Work Experience

• Minimum:  5+ years in fundraising for higher education or non-profit organization
• Preferred:  Above plus experience in international organizations Experience with non-profit governing bodies Board Relations,

Licenses or Certifications:  None required

Language Skills:  None required

Working Environment (Optional):