PMO Analyst - Group Management (15248567/001) City of London, England
Reporting to the PMO Team Lead, the PMO Analyst role provides information and quality analysis services to key delivery projects and portfolios within the Group Programme Management remit.
Working closely with Project and Portfolio PMOs, and PMO Support teams, the PMO Analyst role is responsible for collation, calculation and evaluation of the change project and programme MI, in line with relevant process and standards.
The role acts as a key quality support function, monitoring the quality of project and portfolio management information. The role also provides project management and governance support services, assisting in the adoption of the established project and quality management standards.
NOTE: depending on current demand, the PMO Analyst role may be aligned with supporting a specific portfolio on an ad hoc basis.
Key Responsibilities
Analysis of Project and Portfolio MI
• Amalgamation, filtering and consolidating of project, programme and portfolio information for analysis and reporting
• Collation and analysis of project and portfolio MI, working with Project and Portfolio PMOs, and PMO Support teams, for status and reporting
• Provision of analysis commentary for project, programme and/or portfolio reporting, working with Project PMO or Portfolio PMO
• Provision of guidance and advice to the project manager in the adoption of and compliance with the project management standards
Reporting of Project and Portfolio MI
• Assisting the Project PMO and Portfolio PMO with the analysis of information for reporting and status updates
• Production of project MI and reports, covering at least delivery, schedule, budget, resource, issue and risk management updates
• Production of project, programme and portfolio information quality reports for compliance against Group Programme Management standards
QA of Project and Portfolio MI
• Monitoring adherence to the established project management standards throughout the project lifecycle
• Reviewing project, programme and portfolio data in the PM systems and storage for completeness and currency
• Working with Project PMOs and PMO Support teams to ensure that project reports and information are consistent (e.g. risk information ties up with task dates, etc.)
• Providing QA analysis of the project delivery plan and schedule to ensure the information on delivery milestones, tasks, dependencies and baseline is maintained complete and up to date in line with the established standards
• Providing QA analysis of the project issue and risk logs to ensure the information is maintained complete and up to date in line with the established standards
• Providing QA analysis of the project financial plan to ensure the information is maintained complete and up to date in line with the established standards
• Providing QA analysis of the project resource plan to ensure the information is maintained complete and up to date in line with the established standards
• Providing QA analysis of the project change and approval logs to ensure the information is maintained complete and up to date in line with the established standards
• Providing QA analysis of the project issue and risk logs to ensure the information is maintained complete and up to date in line with the established standards
• Providing QA analysis of the project business case documentation to ensure the information is maintained complete and up to date in line with the established standards
Key Behaviours
Major Challenges (The challenges inherent in the role that require a continual test of the role holder’s abilities)
• Continuously adopt a pragmatic, flexible and responsive approach.
• Manage competing demands from various projects/managers simultaneously
• Working with teams in multiple locations simultaneously
• Maintain constructive and supportive working relationships with stakeholders across the group
Attention to detail
• Continually monitor and evaluate the quality of data in the Group’s PM tools and repositories, and actioning or escalating to Project PMO or PMO Analyst teams as appropriate.
Candidate Profile / Key Skills
Essential
• Excellent information analysis and presentation skills, with the ability to represent complex information in a simple and meaningful way
• Excellent information management, collation and reporting skills, and proficiency with reporting tools such as Clarity PPM or other similar PPM tools
• Strong knowledge and experience of formal project management methodologies, project planning, project financial management, and project resource management
• Strong computer literacy, including advanced knowledge of the MS Office suite of products, and a willingness and skill to learn new tools quickly
• Excellent interpersonal and communication skills; proven ability to work within a team
• Experience in a similar project analysis or support role
• Educated to degree level or equivalent
Preferred
• Experience and knowledge of large scale, global change programmes and portfolios
• Experience and knowledge of supporting a large number of projects
• Experience in large investment banking or financial services organisations
• Experience working successfully with teams in multiple locations simultaneously
• Experience in financial services organisations would be beneficial