Specialist IV - Legal (10705BR) Woodbridge, New Jersey

Hatch Mott MacDonald (HMM) is an award-winning consulting engineering firm with major success in the fields of rail and transit; highway and bridges; water and water resources; wastewater; tunnels; environment; municipal engineering; aviation; ports and harbors; architectural services; and pipeline services. We have earned a reputation for technical excellence on some of the world’s most prominent and challenging projects. HMM is a rapidly growing firm with over 70 offices throughout North America, providing a full range of engineering services, from planning and design through construction management. We are seeking highly motivated individuals to join our dynamic team of professionals in locations throughout the US and Canada.

Candidate Specification
-5-10 years experience as a paralegal or executive assistant required, within a corporate environment preferred.
-Paralegal certification a plus.
-Bachelors or Associates Degree preferred.
-High level of organizational skills.
-Proficiency with MS Office, Word/Excel/Outlook/Explorer.
-High level of accuracy, with an acute attention to detail.
-Ability to take projects from inception to completion with minimal supervision.

Job Description

**This position will start in our Millburn, NJ office, however it will then be moved to a new location in Metropark (Iselin), NJ. The new office will be within a few blocks of the train station for easy public transit access.**

We are looking for a Specialist IV - Legal to coordinate and manage various responsibilities in our Legal Department. This person will report directly to our company's office of General Counsel.

Responsibilities include but are not limited to,

-Preparation and submission of professional licensing applications and renewal forms.
-Preparing contract forms, professional service agreements, applications and renewals for submission.
-Obtaining insurance certifications and preparing accident reports to insurance company.
-Maintaining subscription agreements for review.
-Preparation of all NY State VENDEX forms.
-Prepare annual board resolutions.
-Maintaining all Legal Billing, and subscriptions.
-Organization of all state agency subscriptions.
-Update company records of all officers and board members.
-Send out stock offer letters, type certificates, and mailings of stock certificates on an annual basis.
-Annual distribution of political and ethical emails to Associates.
-Maintain office lease files.
-Maintain the Legal Library through updating library advance sheets with supplement sections