Float Executive Assistant (15248747/001) Docklands, England
Float Executive Assistant
We have an exciting and rare opportunity for a candidate with solid team support experience looking to truly add value in their next role! If you are super team player, confident and looking to take ownership in a new position, this could be the job for you!
Based in Canary Wharf, you will be working for a leading financial services firm within their Equity Research team. This forward thinking, top ranked research department is looking for a star assistant, keen to learn and understand the business inside out from the commercial aspect.
We are looking for candidates who enjoy a fast-paced, busy role as you will be required to provide exceptional and flexible support to analysts of all levels, providing cover for research assistant holiday and absences. In addition, you will have the opportunity to be trained on research processes and systems and ultimately become the go-to person for training new staff.
Duties:
• Provide high levels of support for analysts to cover assistant holiday, sickness or to provide interim cover.
• Proactively provide assistance across the department to meet high workload levels when required.
• Gain a full and thorough understanding of the compliance processes and procedures involved in the Research Assistant role and provide guidance and training to colleagues when required.
• Take a lead on training new recruits on best practice and the foundation skills required for the Research Assistant role.
• Master the processes and systems used by the Research Assistant Team and become a “go-to” person for knowledge and answer “how to” questions.
• Proactively manage multiple complex diaries, anticipating the analyst’s requirements, ensuring efficient scheduling of meetings to make best possible use of their time, whilst using initiative to identify, anticipate and resolve conflicts.
• Timely and accurate telephone answering, ensuring all messages are passed on in an efficient/appropriate manner.
• Act as a contact point and ambassador for the team, to include extensive client liaison (both internally and externally) whilst building an excellent rapport to maintain effective relationships.
• Anticipate, manage and coordinate extensive European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the firm’s travel policy to ensure cost efficiencies at all times.
• Manage, coordinate and process all expenses in a timely manner for all analysts.
• Assist the team in identifying their key clients and ensuring all client lists are consistently up to date, acquiring information from the Client Connectivity Team, Specialist Sales, Account Captains and broker reviews
• Assist where appropriate with the teams’ marketing plan, proactively identifying conflicts or opportunities for marketing, conference attendance, client roadshows and necessary travel etc
• Assist (and participate) where appropriate in weekly team meeting, producing agenda and coordinating any data documentation for discussion.
• Assist (where appropriate) with the Client Connectivity Team to deliver on the team’s objectives.
• Organise events to include client lunches, roundtable dinners with guest speakers, conferences and any other ad hoc team entertainment.
• Providing assistance with teams’ Research product when required.
• Provide seamless service in the absence of other members of the buddy group and the wider assistant team when required.
• Dealing with numerous ad hoc internal and external client requests for data etc.
• Dealing with ad hoc tasks, i.e. scanning, photocopying, printing and filing when required.
Skills:
• Previous PA/EA experience, 5+ years in a similar role preferably within financial services entity or other blue chip environment
• Must have first class client service skills
• Cheerful, positive can-do attitude
• Must be flexible and adaptable in a fast-pace environment with the ability to multi-task
• Must have good commercial awareness
• Must have strong organisational skills
• Ability to work under pressure, dealing with multiple deadlines and changing priorities
• Calm, professional and resilient, with the ability to problem solve
• Consistent, reliable, good time-keeper
• Experience of supporting a large team
• Able to maintain confidentiality
• Advanced knowledge of all Office applications - Word, Excel and PowerPoint
• Knowledge of Concur and CRM preferable but not essential
The ideal candidate will have strong PA/EA experience within financial services or other blue chip environment, be highly motivated and always a step ahead! You will be resilient, professional at all times and have excellent communication skills to thrive in this dynamic team. This is an on-going role paying £21-£22 per hour for the right person!
If you are interested in the above role, please contact Abby Penn on 0207 390 7000 or apply online.
Key Words: Finance / EA / Executive Assistant / Administrator / PA / Personal Assistant / Banking / Team Admin/ Float / Research
We have an exciting and rare opportunity for a candidate with solid team support experience looking to truly add value in their next role! If you are super team player, confident and looking to take ownership in a new position, this could be the job for you!
Based in Canary Wharf, you will be working for a leading financial services firm within their Equity Research team. This forward thinking, top ranked research department is looking for a star assistant, keen to learn and understand the business inside out from the commercial aspect.
We are looking for candidates who enjoy a fast-paced, busy role as you will be required to provide exceptional and flexible support to analysts of all levels, providing cover for research assistant holiday and absences. In addition, you will have the opportunity to be trained on research processes and systems and ultimately become the go-to person for training new staff.
Duties:
• Provide high levels of support for analysts to cover assistant holiday, sickness or to provide interim cover.
• Proactively provide assistance across the department to meet high workload levels when required.
• Gain a full and thorough understanding of the compliance processes and procedures involved in the Research Assistant role and provide guidance and training to colleagues when required.
• Take a lead on training new recruits on best practice and the foundation skills required for the Research Assistant role.
• Master the processes and systems used by the Research Assistant Team and become a “go-to” person for knowledge and answer “how to” questions.
• Proactively manage multiple complex diaries, anticipating the analyst’s requirements, ensuring efficient scheduling of meetings to make best possible use of their time, whilst using initiative to identify, anticipate and resolve conflicts.
• Timely and accurate telephone answering, ensuring all messages are passed on in an efficient/appropriate manner.
• Act as a contact point and ambassador for the team, to include extensive client liaison (both internally and externally) whilst building an excellent rapport to maintain effective relationships.
• Anticipate, manage and coordinate extensive European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the firm’s travel policy to ensure cost efficiencies at all times.
• Manage, coordinate and process all expenses in a timely manner for all analysts.
• Assist the team in identifying their key clients and ensuring all client lists are consistently up to date, acquiring information from the Client Connectivity Team, Specialist Sales, Account Captains and broker reviews
• Assist where appropriate with the teams’ marketing plan, proactively identifying conflicts or opportunities for marketing, conference attendance, client roadshows and necessary travel etc
• Assist (and participate) where appropriate in weekly team meeting, producing agenda and coordinating any data documentation for discussion.
• Assist (where appropriate) with the Client Connectivity Team to deliver on the team’s objectives.
• Organise events to include client lunches, roundtable dinners with guest speakers, conferences and any other ad hoc team entertainment.
• Providing assistance with teams’ Research product when required.
• Provide seamless service in the absence of other members of the buddy group and the wider assistant team when required.
• Dealing with numerous ad hoc internal and external client requests for data etc.
• Dealing with ad hoc tasks, i.e. scanning, photocopying, printing and filing when required.
Skills:
• Previous PA/EA experience, 5+ years in a similar role preferably within financial services entity or other blue chip environment
• Must have first class client service skills
• Cheerful, positive can-do attitude
• Must be flexible and adaptable in a fast-pace environment with the ability to multi-task
• Must have good commercial awareness
• Must have strong organisational skills
• Ability to work under pressure, dealing with multiple deadlines and changing priorities
• Calm, professional and resilient, with the ability to problem solve
• Consistent, reliable, good time-keeper
• Experience of supporting a large team
• Able to maintain confidentiality
• Advanced knowledge of all Office applications - Word, Excel and PowerPoint
• Knowledge of Concur and CRM preferable but not essential
The ideal candidate will have strong PA/EA experience within financial services or other blue chip environment, be highly motivated and always a step ahead! You will be resilient, professional at all times and have excellent communication skills to thrive in this dynamic team. This is an on-going role paying £21-£22 per hour for the right person!
If you are interested in the above role, please contact Abby Penn on 0207 390 7000 or apply online.
Key Words: Finance / EA / Executive Assistant / Administrator / PA / Personal Assistant / Banking / Team Admin/ Float / Research